In the past, thick permanent marker pens were used to black out the information. Redaction - the permanent deletion of data from documents - used to be really simple. A virtual conference to help you level up your legal career.How-to articles and frequently asked questions for using One Legal.Cultivated content for legal professionals, with productivity tips, legal technology news, and more.Free guides, webinars, checklists, and more by subject matter experts.The top reasons law firms choose One Legal.How One Legal became the leader in online legal support.Access a managed, accurate list of case participants paired with software to facilitate the exchange of documents.Printed copies of filings delivered straight to the relevant departments and chambers. ![]() Professional service of summons, subpoenas, and other documents in minutes nationwide.Electronic and physical court filing in all California superior courts.You may also find redaction guidelines or instructions at United States District Court: Southern District of Alabama. Black marker: A hard copy of a document redacted with black marker may still provide enough image detail to enable someone to see what was assumed hidden this method is especially risky if that same data repeats multiple times across a document.įor more about redacting information from documents, see Protecting Data & Privacy and the Critical Data Guide.Metadata can be useful for tracking revisions, but if it is not purged from the document, anyone can view deleted information, even after the document has been converted to PDF format. Metadata can reveal anything that was contained in the file at any time, even text that was previously deleted or changed, and even if the file was re-saved. Deleting only visible data: Digital files retain embedded and hidden metadata containing revision history and other information.Covering or highlighting text: Covering redacted text with images or comments, or highlighting text with a matching color, leaves the redacted text discoverable.Changing text color: Changing the redacted text's font color to match the document's background color leaves the redacted text easily discoverable to anyone who clicks and drags over the area using a mouse.Open the redacted version of the file in a word processor to make any needed formatting changes.ĭo not use the following methods to redact information from documents, as they are insufficient:.Close the Notepad (redacted) version of the file.Save the Notepad file as the redacted version.To remove all hidden data, copy all the text and paste it into Notepad.To remove the visible data from your file, run a find and replace search on all the text to be redacted replace each occurrence of matching text with the text string text-redacted.If you wish, print the document to a PDF file.Īlternatively, you can redact a Word document using the Notepad method.To remove any unnecessary hidden sensitive data, click Remove All.Inspect the document to find hidden data for instructions, see Remove hidden data and personal information by inspecting documents, presentations, or workbooks.Double-check to verify that all visible sensitive information has been removed.Use search and replace to remove all visible sensitive information.Turn off reviewing features (that is, track changes).Create a copy of the document, and work from the copy.To redact information from a Word document: Delete the un-redacted version unless it is necessary to retain it for business or legal purposes.įor details, see Removing sensitive content from PDFs in Adobe Acrobat DC. ![]() If you save the file as an optimized PDF, you can control settings such as image resolution reduction, font embedding, and so on.
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